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February 18, 2021by Adam Matthews0

Take the emotion out of IT outsourcing in your company with a strategic approach that considers your core business, your processes and your reasons for outsourcing.
The decision to outsource IT functions isn’t always easy. On the one hand, some employees may take offense, feeling the decision is a commentary on their skills or work. On the other hand, others may be relieved they can “hand off” a particularly cumbersome problem.

However, when done well, outsourcing is not about either of these concerns. Outsourcing IT should not be about the quality of employees’ work or about “fixing” problems. Instead, it should be about filling gaps so your IT employees can do their jobs easier, allowing the rest of the company to focus on the core business and improving processes for long-term success.

In this post, we’ll take a deeper look at these reasons to outsource IT functions. We can then think about expectations for your outsourcing project and give you some final tips for making your outsourcing engagement a success.

To Outsource or Not to Outsource?

Outsourcing is a valuable tool to have in your IT toolkit. It can allow your employees to focus on core, competitive operations, improve processes and save money. But each of these areas has some important caveats:

  • Limit outsourcing to IT and business functions that are not core to your business or offer a competitive advantage. Generally, you should keep functions deemed critical in your analysis of business requirements within the walls of your company. You may benefit from supplementing your existing talent base to implement key strategies, but it is typically best to keep these under your direct control.
  • Seek to improve processes, not just maintain the status quo. You should avoid outsourcing to fix individual problems and instead focus on improving processes. In other words, at the end of your engagement, you should be doing business better, not exactly how you did it before you encountered a roadblock. The catch is, the better your processes are before you start, the better your outcome. So, it’s valuable to assess the process fully at the beginning.
  • Save money, but don’t let that be the driver. Depending on the functions you outsource, you might save operating expenses by having a third party do some work more cost-effectively.  Areas such as Asia, Eastern Europe and South America tend to have lower hourly rates than the U.S.  However, cost-savings should not be the reason for outsourcing. Instead, outsource when you need to fill gaps among your current staff or improve processes to deliver service levels above what you are currently achieving.
    Once you understand why you should outsource, you can begin thinking about specific capabilities you can outsource to allow your employees to focus on the work that differentiates you from competitors.

Capabilities to Outsource

While by no means exhaustive, many IT functions lend themselves to outsourcing. Again, your goal is to identify processes that are not competitive differentiators, such as:

  • Help or support desk
  • Legacy system application support and maintenance
  • System modernization (e.g., migrating existing code to newer technology platforms)
  • Data entry
  • Routine infrastructure tasks
  • Back office functions (e.g., payroll, accounting, billing, HR)
  • Social media monitoring
  • Legal services
  • Website optimization and security
  • Digitizing paper documents.

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